Required Hiring Documents
Once an employment offer is made and accepted, a new employee must complete the below clearances and employment paperwork to begin work with Pittsburgh Public Schools. This information must be completed and submitted to Human Resources prior to the new employee’s first day of work.
Please read the following information carefully as it will assist you in expediting the employment process and completing the required information accurately.
While you are welcome to start working on your clearances and background information at any time, the Office of Human Resources cannot accept these documents until you have received and accepted an employment offer with Pittsburgh Public Schools.
Background Clearances Required for Hire
All Pittsburgh Public Schools employees must obtain a Federal Criminal History Report, PA Child Abuse History Clearance and PA State Police Criminal History Check that is dated within one year of your start date.
What if I have a record on my Clearances?
If you have a record on any of your clearances, please submit all three clearances to your human resources representative in advance of submitting your remaining paperwork. Once your clearances are received by your Human Resources Representative, they will be reviewed by the Pittsburgh Public Schools Law Department, and you will be notified if you are eligible for employment.
![fbicheck]([{"url":"https://resources.finalsite.net/images/f_auto,q_auto,t_image_size_1/v1773937281/pghschoolsorg/znlkmgaskzd7i0znmye1/fbicheck.webp","width":256},{"url":"https://resources.finalsite.net/images/f_auto,q_auto/v1773937281/pghschoolsorg/znlkmgaskzd7i0znmye1/fbicheck.webp","width":275}])
![childabueclearencecheck]([{"url":"https://resources.finalsite.net/images/f_auto,q_auto,t_image_size_1/v1773937317/pghschoolsorg/lesd2im3gsmvz1c0ux0k/childabueclearencecheck.webp","width":256},{"url":"https://resources.finalsite.net/images/f_auto,q_auto/v1773937317/pghschoolsorg/lesd2im3gsmvz1c0ux0k/childabueclearencecheck.webp","width":292}])
![policecheckpolicecheck]([{"url":"https://resources.finalsite.net/images/f_auto,q_auto,t_image_size_1/v1773937357/pghschoolsorg/fdlcxcu8ocp6nksiv6up/policecheck.png","width":256},{"url":"https://resources.finalsite.net/images/f_auto,q_auto,t_image_size_2/v1773937357/pghschoolsorg/fdlcxcu8ocp6nksiv6up/policecheck.png","width":512},{"url":"https://resources.finalsite.net/images/f_auto,q_auto,t_image_size_3/v1773937357/pghschoolsorg/fdlcxcu8ocp6nksiv6up/policecheck.png","width":800},{"url":"https://resources.finalsite.net/images/f_auto,q_auto/v1773937357/pghschoolsorg/fdlcxcu8ocp6nksiv6up/policecheck.png","width":848}])
Collect the Following Items
Pennsylvania State Certification, Resources Specialist Permit and/or Montessori Credential
Certain positions with Pittsburgh Public Schools require applicants to hold an active Pennsylvania State Certification, Resource Specialist Permit, Emergency Certification, and/or a Montessori Credential. If you accepted a position that requires one of these items please include a copy when you submit your paperwork to your Human Resources Representative.
Order Your Official Transcripts
You must submit official transcripts to Human Resources for every college/university attended (if applicable). Transcripts can be submitted through mail or electronically. To expedite the process electronic transcripts are preferred. If you submit your transcripts electronically please have them emailed to your Human Resources Representative. Transcripts that are mailed can be addressed to your Human Resources Representative and sent to: 341. South Bellefield Street, Pittsburgh, PA 15213.
Employment Eligibility Verification (Form I-9) Proof of Identification
You must submit one document from list A or one document from list B and List C to Human Resources for the completion of your I-9. See the link above for acceptable I-9 documents.
The most common items that new hires provide are:
- Passport, or
- Driver’s License and Social Security Card, or
- Driver’s License and Birth Certificate
Social Security Card
This is needed to confirm your social security number for the PSERS Retirement.
Sick Day Transfer Letter (if applicable)
According to the Pennsylvania Public School Code professionals and temporary professional employees who sever their employment with one school district and enter into employment with another school district shall be entitled to all accumulated sick leave not exceeding a maximum of twenty-five working days acquired during their employment in the Public or Charter school districts of the Commonwealth. If you plan to transfer up to 25 sick days please provide a letter on your current school district's letterhead indicating the number of sick days you have remaining at the time you severed employment. As a reminder you can only transfer sick days for a public or charter school; not for a parochial or private school.