• SUBSTITUTE SERVICES
  • Full-Time Substitutes

     

    Please use the links below to navigate to various topics regarding substitute Full-Time Substitutes: 

      Full-Time Substitute Definitions

      • Full-Time Substitute Definitions 

         

        Full Time Substitute  

        A full-time substitute is a substitute professional who has served forty (40) consecutive days or longer in the same assignment instructing and providing support to students. The assignment must be for the vacancy or absence of a school-based professional (Teacher, Counselor, or Social Worker).  When a day-to-day substitute professional becomes a full-time substitute, they are entitled to different pay and benefits. 

        Information regarding full-time substitutes can be found in the Pittsburgh Federation of Teachers (PFT) Collective Bargaining Agreement (CBA), Articles 76 and Article 91. 

         

        Professional Experience Date 

        Your professional experience date is the first day you serve in an assignment that will lead to a full-time substitute promotion. 

         

        Promotion Date 

        Once you complete 40 days in an assignment, your 41st day is considered your “promotion date.” Your promotion date is the date that your pay changes from your Day-to-Day Substitute rate to your Full-Time Substitute salary.  

         

        Demotion Date 

        When you are a Full-Time Substitute being demoted to a Day-to-Day Substitute or Building Substitute at the end of an assignment, your “demotion date” is the day after your last day in the assignment.   

         

      Full-Time Substitute Pay

      • Full-Time Substitute Pay   

         

        Full-TIme Substitute Salary Schedule 

        Please review the chart below regarding Full-Time Substitute pay rates. A more in-depth description of Full-Time Substitute Pay can be found in the PFT Collective Bargaining Agreement, Article 91.  

         

         
         
         
         
         
         

        SUBSTITUTE TITLE 

         
         
         
         

        2023-2024 PAY RATE 

         
         
         
         

        PAY DESCRIPTION 

         
         
         
         

        Full-Time Substitute Professional 

        (Teachers, Counselors, Social Workers) 

         
         

        Step 1: $4248.60/month 

         
         

        Rate after working forty (40) consecutive days for the same teacher/counselor/social worker. The assignment must be for the vacancy or absence of a school-based professional (teachers, counselors, social workers) 

         
         

        Step 2: $4,328.30/month 

         
         

        Rate after working ten (10) nonconsecutive months as a Full-Time Substitute on Step 1.  

         
         

        Step 3: $4,778.60/month 

         
         

        Rate after working ten (10) nonconsecutive months as a Full-Time Substitute on Step 2.  

         

        Full-Time Substitute Step Placement  

        All Full-Time Substitutes begin on Step 1. In order to move to Step 2, you must work as a Full-Time Substitute for ten (10) non-consecutive months. Once you have reached Step 2, in order to move to step 3, you must work as a Full-Time Substitute for an additional ten (10) non-consecutive months.  

         

        Please see the PFT Collective Bargaining Agreement, Article 91 for more information regarding Full-Time Substitute Step Placement. 

         

        Once you reach a Full-Time Substitute status, you will be “promoted” to a Full-Time Substitute, and you will begin receiving a salary. You will also receive retroactive payment for the difference between your Day-to-Day Substitute rate and your Full-Time Substitute salary for your first 40 days.  You will receive this retroactive payment within two paychecks from your promotion date. Please review the “Payroll Schedule” section for more details.  

      Full-Time Substitute Benefits

      • Full-Time Substitute Benefits

         

        Sick Days

        Full-Time Substitutes are eligible for 6 noncumulative sick days per semester. They do not carry over and are not paid out at the end of the year Full-Time Substitutes are not eligible for vacation days.  

         

        Health Benefits

        Full-Time Substitutes who have reached Step 2 of the Full-Time Substitute salary schedule are eligible for health benefits. Once you reach Step 2, you will receive an email from Human Resources informing you that you are now eligible to enroll in Health Benefits. For more information on how to move to Step 2 of the Full-Time Substitute salary schedule, please see Pay and Payroll Schedule. 

         

        Enrollment  

        Full-Time Substitutes on Step 2 must enroll online using the eBenefits system within 31 days of their eligibility date. An email with the eBenefits Enrollment guide will be sent to them if they become benefits eligible. They will be able to access the eBenefits online system within 7 days following your benefits eligible date.  

         

        If they become eligible on or before the 15th of the month, benefits will be effective the first day of the next month. If you become eligible after the 15th of the month, benefits will be effective the first day of the 2nd month.  

         

        End of Health Benefits  

        You will be enrolled in benefits as long as you remain on Step 2 or 3 of the Full-Time Substitute salary schedule. For more information, please reference Article 91, Section 3 of the Collective Bargaining Agreement for Teachers and Other Professionals.  

         

        If you are a Step 2 or Step 3 Full-Time Substitute who is currently receiving Pittsburgh Public Schools benefits, your benefits will end approximately one month following your return to Day-to-Day Substitute status. 

      Full-Time Substitute Promotion Process

      • Full-Time Substitute Promotion Process 

         

        Eligibility  

        To become a Full-Time substitute, you must instruct and provide support to students for forty (40) consecutive days or longer in the same assignment. The assignment must be for the vacancy or absence of a school-based professional (Teacher, Counselor, or Social Worker).   

         

        Your days worked in that assignment must be recorded properly in the Frontline Absence Management system in order to reach Full-Time Substitute status.Frontline must display that you have been working in the same absence or vacancy for the same school-based professional for 40 consecutive days. If your time is not recorded correctly in the Frontline system, Human Resources is unable to determine if you have worked 40 consecutive days, which jeopardizes your ability to acquire Full-Time Substitute status.  

         

        You may be assigned to “transition time” before or after the professional employee’s absences to ensure a smooth transition for the classroom or position. Only one week before and/or after the employee’s absence will be permitted to be included in your Full-Time Substitute assignment. Your principal must have this transition time approved by Substitute Services before the time will be considered part of your full-time substitute service.  

         

        Clerical and District Professional Development Days will count towards your forty (40) days since you are required to work on those days. School-Only Vacation and All PPS Holidays will not count towards your forty (40) consecutive days.  

         

        You can miss up to one (1) day due to an emergency and still acquire Full-Time Substitute status. An email notification must be sent to subservices@pghschools.org by the school principal or secretary notifying Human Resources of your approved one-day absence. If you miss more than one (1) day, your forty (40) consecutive days count will be reset.   

         

        Please review Article 91, Full-Time Substitute Teachers, in the PFT Collective Bargaining Agreement for more information regarding Full-Time Substitute eligibility. 

         

        Notification of Full-Time Substitute Status  

        When you reach Full-Time Substitute status, Human Resources will send you, your secretary/timekeeper, and your principal, a notification informing you of the promotion. The dates in the promotion email will be based on your time entered in Frontline. If you believe that the promotion date is incorrect, respond to the email from subservices@pghschools.orgimmediately.   

         

        Emergency Certification Requirement   

        Once you reach Full-Time status you will be required to obtain an Emergency Certification if you are not properly certified for the assignment. This is a requirement of the Pennsylvania Department of Education. Human Resources will notify you if you are required to acquire an Emergency Certification at the cost of $100. Please note that you are responsible for covering this cost. 

         

        Promotion to Full-Time Substitute Payroll Schedule  

        Once you complete 40 days in an assignment, your 41st day is considered your “promotion date.” Your promotion date is the date that your pay changes from your Day-to-Day Substitute rate to your Full-Time Substitute salary.  

         

        When you are promoted from your Day-to-Day rate to your Full-Time salary, you will want to review the Day-to-Day Substitute Payroll Schedule and the Full-Time Substitute Payroll Schedule carefully to understand which days are included in each pay date.  

         

        If you are a Day-to-Day Substitute and have reached Full-Time Substitute status, your first paycheck as a Full-Time Substitute will reflect your Full-Time Substitute salary and your retroactive payment for the days that you were paid as a Day-to-Day Substitute.   

         

        For example, if your promotion date (your 41st day) falls on October 9, your Full-Time Substitute salary will first appear in your October 31st paycheck. Your paycheck could include the following:   

        1. Your salary as a Full-Time Substitute for October 16-October 31 
        2. Your retroactive payment for the difference between your day-to-day rate and your full-time salary for the days between your professional experience date (the first day in the assignment) and October 15. Please note that your retroactive payment may take 1-2 pay dates to process.   

         

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        See the section, “Pay Corrections” on the Pay and Payroll webpage for where to direct questions about your pay.  

         

      Full-Time Substitute Demotion Process

      • Full-Time Substitute Demotion Process 

         

        Notification of Return to Day-to-Day Substitute or Building Substitute Status  

        When you complete your Full-Time Substitute assignment, Human Resources will send you, your secretary/timekeeper, and your principal, a notification informing you of the demotion. The dates in the demotion email will be based on your time entered in Frontline. If you believe that the promotion date is incorrect, respond to the email from subservices@pghschools.org immediately.   

         

        Demotion to Day-to-Day Substitute or Building Substitute Payroll Schedule  

        If you are a Full-Time Substitute being demoted to a Day-to-Day Substitute or Building Substitute at the end of an assignment, your “demotion date” is the day after your last day in the assignment.   

         

        When you transition from your Full-Time salary to your Day-to-Day rate, you will want to review the Day-to-Day Substitute Payroll Schedule and the Full-Time Substitute Payroll Schedule carefully to understand which days are included in each pay date.   

         

        Your full-time substitute salary will be prorated for the days you worked as a Full-Time Substitute in the payroll period (the 1st through the 15th, or the 16th through the end of the month).   

         

        Then, you will receive your Day-to-Day Substitute rate for the days you worked as a Day-to-Day Substitute in the Timekeeper Entry and HR Processing period.  

         

        For example, if your last day as a Full-Time Substitute is October 8, your demotion date is October 9.   

         

        Your October 14 paycheck will be your last paycheck that uses the Full-Time Substitute Payroll Schedule guidelines. Your October 14 paycheck will include the days that you worked as a Full-Time Substitute between October 1 and October 15. Because your demotion date is October 9, you will receive your Full-Time Substitute salary prorated for October 1-October 8.  

        Then, your October 31 paycheck will be your first paycheck that uses the Day-to-Day Substitute Payroll Schedule guidelines. Your October 31 paycheck will include the days that you worked as a Day-to-Day Substitute indicated in the “TIMEKEEPER ENTRY AND HR PROCESSING PERIOD” column. On October 31, you will be paid your Day-to-Day rate for any days you worked as a Day-to-Day Substitute between October 7 and October 21. 

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        Even as a Full-Time Substitute, it is critical that you work with your timekeeper to ensure that your Frontline assignments are up to date. To identify your demotion date and change your pay, the HR department will search for Frontline assignments that are expected to end within each pay period.  The demotion must be identified and coded before the last day of the HR processing period. Last-minute changes or inaccurate reporting could result in overpayment.   

         

        If you are overpaid, there are two options that you are afforded to repay the funds;  

        1. Pay the amount that was overpaid back   

        1. Have the overpayment amount taken out of your future paychecks.  

         

        See the section, “Full-Time Substitute Pay & Eligibility” above for more information about Full-Time Substitute eligibility.   

         

        See the section, “Pay Corrections” above for where to direct questions about your pay.  

         

        Extending your Full-Time Substitute Status  

        You may be assigned to “transition time” before or after the professional employee’s absences to ensure a smooth transition for the classroom or position. Only one week before and/or after the employee’s absence will be permitted to be included in your Full-Time Substitute assignment. Your principal must have this transition time approved by Substitute Services before the time will be considered part of your full-time substitute service.  

         

         

        Transferring your Full-Time Substitute Status  

        If your current Full-Time Substitute assignment is ending, and you have been offered a new assignment that will lead to becoming a Full-Time Substitute, you may be able to maintain your Full-Time Substitute status. The new assignment must begin within a week of the end of your previous full-time assignment. Your principal must send an email notification to subservices@pghschools.org as soon as possible to notify Human Resources that you are going to pick up a new assignment that will lead you to becoming a Full-Time Substitute. Extensions of Full-Time Substitute assignments are reviewed on a case-by-case basis.  

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