FRONTLINE ABSENCE MANAGEMENT
Frontline Campus User (Supervisors)
All District supervisors will receive both a “Campus User” and an "Employee User" account to access Frontline.
District supervisors are responsible for ensuring that supervisees submit their daily absence requests, annual vacation schedules, and non-workdays in Frontline. Also, to ensure that timekeepers are reconciling the absences, vacancies, and substitute time worked. Supervisors must approve absence requests promptly to guarantee appropriate payroll tracking and substitute coverage.
For further information on how to use Frontline Absence Management (Frontline), we encourage you to complete the Frontline Absence Management Campus User Interactive Training. Please note that training takes approximately 30 minutes. You may also refer to the resources listed below.
Frontline Campus User Notifications (Supervisors)
All District supervisors may receive Event Notification emails for one of the six following reasons:
- When an absence is created, cancelled, deleted, unfilled, filled, or reconciled
- When the absence reason, date, times, school, or type is modified
- When the absence notes to substitute, to administrator, or to administrator only are modified
- When a substitute is removed from the job
- When substitute report times are modified
- When the accounting, budget, or pay code is modified
All District supervisors have "approver" permission in Frontline. These type of users may also receive Event Notifications for one of the following reasons:
- Absence created or approved that needs approval at the next level (includes past absences).
- If the approver is the same for different levels, a new email is generated for approval at the next level.
All District supervisors may consider using Microsoft Outlook's rules to manage and organize Event Notifications emails coming into their email inbox.
Frontline Campus User Resources (Supervisors)
PPS Timekeeping Guide & Procedures - Timekeepers & Supervisors
A comprehensive guide with critical timekeeping information at Pittsburgh Public Schools, and step-by-step procedures for both the Munis and Frontline systems.
Frontline – Login Instructions with Single Sign-On
Pittsburgh Public Schools utilizes a single sign-on (SSO) service and it has now activated Single Sign-On to Frontline Absence Management. This document contains information on how to access Frontline Absence Management with your District credentials.
Frontline – Accessing the Mobile App
This document provides a brief overview of how to download and access the Frontline Mobile App.
Frontline – Toggling Between Roles
This document provides a brief overview on how individuals who have different access to the system may switch between accounts (i.e. a supervisor/timekeeper has a Campus User account and an Employee account).
Frontline – Accessing the Support Learning Center
This document provides a brief overview on how to access the Frontline Absence Management Support Learning Center. All Frontline users have the ability to access this self-service site to get answers to most system-related questions/concerns.
Frontline Substitute School Visibility
In order to exclude a substitute, please email firstname.lastname@example.org with the name of the substitute and a rationale for the exclusion. This rationale will be included in the comments in Frontline for the exclusion of the substitute. Please make sure the school principal is included in this email.