• COVID-19 Leave of Absences Frequently Asked Questions

    General Information

    Who can take a leave of absence under the Families First Coronavirus Response Act (later referred to as “COVID-19 leave of absence”)? 

    1. Eligible and qualified Employees subject to a Federal, State, or local quarantine or isolation order related to COVID-19;
    2. Eligible and qualified Employees who have been advised by a health care provider to self-quarantine related to COVID-19;
    3. Eligible and qualified Employees who have experienced COVID-19 symptoms and are seeking a medical diagnosis;
    4. Eligible and qualified Employees who are caring for an individual who has been advised by a health care provider to self-quarantine related to COVID-19;
    5. Eligible and qualified Employees caring for a child whose school or place of care is closed (or childcare provider is unavailable) for reasons related to COVID-19 or children over the age of 18 years of age who are incapable of self-care because of a mental or physical disability; or
    6. Eligible and qualified Employees experiencing any other substantially-similar condition specified by the Secretary of Health and Human Services, in consultation with the Secretaries of Labor and Treasury.

    Who is “eligible” to take COVID-19 leave of absence?

    Employees will be “eligible” for Covid-19 related leave if they have been employed with PPS in a full-time or part-time capacity since March 1, 2020; have work available to be performed; they are unable to telework/their position is not eligible for teleworking.

    Who is “qualified” to take a COVID-19 leave of absence?

    Upon you completing your request/application for a COVID-19 related leave, the District shall determine if you qualify/are approved for the leave.

    How do I apply for/request a COVID-19 Leave of Absence?

    Visit our website at https://www.pghschools.org/staff; select “COVID-19 Leave Request” under Employee Resources and complete the survey.

    If you need assistance accessing or have questions regarding the online form then contact Rachel Beers at rbeers1@pghschools.org.

    COVID-19 Leave of Absence (Non-Childcare)

    How long can an eligible, qualified employee take a COVID-19 Leave of Absence (Non-Childcare)?

    An eligible, qualified employee can take up to two (2) weeks (10 work days) for a COVID-19 Leave of Absence (Non-Childcare) for the following reasons, the Employee is:

    1. Subject to a Federal, State, or local quarantine or isolation order related to
    2. Has been advised by a health care provider to self-quarantine related to COVID-19;
    3. Has experienced COVID-19 symptoms and are seeking a medical diagnosis.
    4. Is caring for an individual who has been advised by a health care provider to self-quarantine related to COVID-19;
    5. Is experiencing any other substantially-similar condition specified by the Secretary of Health and Human Services, in consultation with the Secretaries of Labor and Treasury.

    Leave for part-time employees is prorated based on the employee’s average hours of work. 

    Upon the expiration of the two (2) weeks, if the employee still needs leave then if the employee is eligible for and qualifies for a regular leave of absence, their COVID-19 related leave will be converted to a regular leave of absence during which time, unless the employee notifies us that they want to go on an unpaid leave, the employee will be charged sick days until their sick day balance is exhausted at which time the employee will go on unpaid status.

    If the employee is not eligible or qualified for leave beyond the two (2) weeks then the employee will be expected to return to work at the expiration of the two (2) weeks of COVID-19 leave of absence (non-childcare). 

    How will I be paid?

    If you are taking a COVID-19 leave of absence for reasons #1-3 listed above:

    An eligible, qualified employee may take up to two (2) weeks (10 work days) of this type of leave. The employee will be paid their regular rate of pay during these two (2) weeks.

    If you are taking a COVID-19 leave of absence for reasons #4-5 listed above:

    An eligible, qualified employee may take up to two (2) weeks (10 work days) of this type of leave.

    The employee will be paid at 2/3rd  the employee’s regular rate of pay during these two (2) weeks.

    COVID-19 Leave of Absence (Childcare)

    How long can an eligible, qualified employee take a COVID-19 Leave of Absence (Childcare)?

    An eligible, qualified employee can take up to twelve (12) weeks (60 work days) for a COVID-19 leave of absence for the following reason, the Employee is:

    1. Caring for a child whose school or place of care is closed (or childcare provider is unavailable) for reasons related to COVID-19 or children over the age of 18 years of age who are incapable of self-care because of a mental or physical disability.

    How will I be paid?

    With respect to the first two (2) two weeks (10 work days), an employee may choose one of the following options:

    1. Unpaid leave. This is the default unless another option is selected. 
    2. To receive full regular pay by using any and all vacation, personal, and sick days you may have (charged in that order). If you exhaust your vacation, personal, and sick leave balances, then the remainder of the two weeks will be unpaid. 
    1. To receive full regular pay by receiving 2/3rds your regular pay rate and using any and all available leave balances (vacation, personal, sick- charged in that order) you may have for the remaining 1/3rd. Once your leave balances are exhausted, your pay will be prorated to 2/3rds your regular pay rate for the remainder of the 2 weeks of leave.
    2. To be paid at 2/3rds your regular rate of pay and not use any and all leave balances (vacation, personal, sick days). In this case, the remaining 1/3rd would be unpaid.  

    PLEASE NOTE: If you select option 3 or 4 (the options where you will be paid 2/3rds your regular rate of pay), you will NOT be eligible for a non-childcare COVID-19 related leave in the future. However, in the future you may be eligible for a leave of absence per the Family and Medical Leave Act (“FMLA”).

    For the remaining ten (10) weeks (50 days) of COVID-19 related childcare leave, there are two payment options:

    1. To receive full regular pay by receiving 2/3rds your regular pay rate and using any and all available leave balances (vacation, personal, sick - charged in that order) you may have for the remaining 1/3rd. Once your leave balances are exhausted, your pay will be prorated to 2/3rds your regular pay rate for the remainder of the up to 10 weeks of leave.

    2. To be paid at 2/3rds your regular rate of pay and not use your leave balances (vacation, personal, sick days – charged in that order). In this case, the remaining 1/3rd would be unpaid.