FRONTLINE ABSENCE MANAGEMENT
Frontline Campus User (Timekeepers)
All District timekeepers will receive both a “Campus User” and an "Employee User" account to access Frontline.
Timekeepers are responsible for reconciling employee absences, vacancies, and and substitute time worked in Frontline. Timekeepers will only enter employee absences when employees cannot enter their own due to extenuating circumstances. Occasionally, Timekeepers may be required to assign a substitute to an absence or vacancy. Timekeepers must use the reconcile feature in Frontline daily to verify that the absence requests, substitute days worked, and payments are correct before each payroll cutoff date.
For further information on how to use Frontline Absence Management (Frontline), we encourage you to complete the Frontline Absence Management Campus User Interactive Training. Please note that training takes approximately 30 minutes. You may also refer to the resources listed below.
Frontline Campus User Notifications (Timekeepers)
All District timekeepers may receive Event Notification emails for one of the six following reasons:
- When an absence is created, cancelled, deleted, unfilled, filled, or reconciled
- When the absence reason, date, times, school, or type is modified
- When the absence notes to substitute, to administrator, or to administrator only are modified
- When a substitute is removed from the job
- When substitute report times are modified
- When the accounting, budget, or pay code is modified
All District timekeepers may consider using Microsoft Outlook's rules to manage and organize Event Notifications emails coming into their email inbox.
Frontline Campus User Resources (Timekeepers)
PPS Timekeeping Guide & Procedures - Timekeepers & Supervisors
A comprehensive guide with critical timekeeping information at Pittsburgh Public Schools, and step-by-step procedures for both the Munis and Frontline systems.
Frontline – Login Instructions with Single Sign-On
Pittsburgh Public Schools utilizes a single sign-on (SSO) service and it has now activated Single Sign-On to Frontline Absence Management. This document contains information on how to access Frontline Absence Management with your District credentials.
Frontline – Accessing the Mobile App
This document provides a brief overview of how to download and access the Frontline Mobile App.
Frontline – Toggling Between Roles
This document provides a brief overview on how individuals who have different access to the system may switch between accounts (i.e. a supervisor/timekeeper has a Campus User account and an Employee account).
Frontline – Accessing the Support Learning Center
This document provides a brief overview on how to access the Frontline Absence Management Support Learning Center. All Frontline users have the ability to access this self-service site to get answers to most system-related questions/concerns.
Frontline Substitute School Visibility
In order to exclude a substitute, please email email@example.com with the name of the substitute and a rationale for the exclusion. This rationale will be included in the comments in Frontline for the exclusion of the substitute. Please make sure the school principal is included in this email.